Name the job. We build the thing that does it.
Admission follow-up is where we start, because that is where the money leaks. It is not where we stop. If someone at your institute does the same work every week by hand, it can almost certainly be done for them.
Start from the job, not the software
You already have the list
Every owner can name three jobs they wish would just happen. Those three are the brief. There is nothing else to prepare.
It runs on your own account
Your Google account, your sheets, your data. No new app for your staff to install and forget.
One fixed price
Agreed in writing before anything is built, and it does not move afterwards. If the job is not worth automating, we say so for free.
38 jobs we have already worked out
Admissions and enquiries
Work this takes off: reception and counsellors
Writing every enquiry into a register
A 20-second form and a counter QR code. Walk-ins, calls, WhatsApp and ad leads land in one list.
Remembering who to call back
Each morning every counsellor opens one page: today's calls, overdue ones on top, last note beside each name.
Chasing demo class attendance
A demo booking sets its own reminder, and the no-shows come back onto the call list the next day.
Re-typing the admission form into a sheet
The form the parent fills becomes the student record. Nobody copies it a second time.
Telling the owner what happened this week
Monday morning: enquiries by source, admissions, overdue calls and who followed up.
Fees and collections
Work this takes off: accounts and the owner
Working out who owes money this week
An instalment due list every morning, ordered by how late each one is.
Writing receipts by hand
A receipt PDF with your letterhead and a running receipt number, created the moment a payment is entered.
Totalling the day's collection
A daily collection figure split by cash, UPI and cheque, in the owner's inbox by evening.
Finding which UPI payment belongs to which student
Payments matched against the fee sheet, with the ones that don't match flagged for a human.
Deciding when to escalate a defaulter
A fixed ladder — reminder, call, parent meeting — that moves each pending instalment along on its own.
Attendance and batches
Work this takes off: teachers and the front desk
Marking a register at the start of class
One tap per student on the teacher's phone, for the batch that is actually running now.
Spotting the student who stopped coming
A list of everyone absent three sessions in a row, on the front desk's screen, before it becomes a dropout.
Answering 'how many classes has my child attended?'
An attendance percentage per student, per month, ready before the parent asks.
Redrawing batch lists after every admission
Batch rosters that rebuild themselves as students join, shift batch or leave.
Tests, marks and report cards
Work this takes off: teachers and academic heads
Adding up marks and ranking a test
Marks entered once per test; totals, ranks and the topper list come out on their own.
Making a report card for each student
A one-page PDF per student with marks, rank, attendance and the teacher's remark.
Working out what the batch got wrong
A weak-topic list per batch, so the revision class targets the questions most students missed.
Tracking a student across the year
Every test for one student on a single line, so a slide is visible in March, not in May.
Parent communication
Work this takes off: the front desk
Typing the same update to forty parents
A ready message per parent with their child's name and numbers filled in, sent by your staff from your own number.
Announcing a holiday or a timing change
The affected batches worked out for you, so the notice reaches exactly those parents and nobody else.
Sending the monthly progress note
Attendance, recent test marks and one remark, drafted for every student on the same day each month.
Asking for feedback after a demo class
A short form that goes out the evening after the demo, with the answers beside that enquiry.
Staff and daily admin
Work this takes off: the owner
Counting teaching hours at month end
Hours logged as classes happen, totalled per teacher when you need to pay them.
Preparing the salary sheet
A month-end sheet built from hours, batches and whatever rules you already use.
Finding a substitute when a teacher is away
Who is free in that slot and can teach that subject, answered in one screen.
Remembering the opening and closing routine
A dated checklist for the front desk, with what was missed visible to the owner.
Paperwork and documents
Work this takes off: reception
Filling certificates one by one
Bonafide and course-completion certificates generated from the student record, ready to print or sign.
Making student ID cards
ID cards with photo, batch and roll number, produced for a whole batch in one go.
Assembling the admission kit
Fee schedule, rules, timetable and receipt, merged into one PDF per new student.
Hunting for last year's form
Every document filed against the student it belongs to, findable by name or phone number.
The owner's own reports
Work this takes off: you
Asking three people how the month is going
One daily line: enquiries, admissions, collection, absentees. Read it in ten seconds.
Comparing branches
The same numbers per branch, side by side, without anyone preparing anything.
Knowing if this year beats last year
Admissions and collection against the same month last year, once you have a year of data.
Seeing which ad actually brought students
Enquiry source carried all the way through to admission and fee paid, not just to the enquiry.
Getting more students
Work this takes off: the owner and counsellors
Losing leads from Facebook and Instagram ads
Ad enquiries imported into the same follow-up list within seconds of being submitted.
Forgetting who referred whom
Referrals tracked to the parent who made them, so you know who to thank and who to ask again.
Having no Google reviews
A review request that goes out to happy parents at the right moment, once, not repeatedly.
Turning away students when a batch is full
A waitlist that tells you who to call first the day a seat opens or a new batch starts.
And the one that is only yours
The list above is what we have seen. The job you are thinking about right now — the one no institute but yours has, the one you assumed no software would ever cover — is the interesting one.
Describe it in a sentence and we will tell you honestly whether it can be built, roughly what it would take, and whether it is worth your money. That conversation costs nothing.
How a custom build goes
- 1
You show us the job
On a call or at your institute. We watch whoever does it today do it once, at their normal speed. No document, no requirement list.
- 2
We tell you if it is worth automating
Some jobs are not. If the answer is a better Excel formula or a different habit, we will say that and charge nothing for saying it.
- 3
A fixed price before anything is built
One number, agreed in writing, with what it includes and what it does not. It does not move once we start.
- 4
You use it before you pay the rest
We build it, set it up on your own Google account, and sit with the staff who will use it. You pay the balance once it has run for a week.
Setup happens in person in Dombivli, Thane district, Maharashtra and nearby. Further away, we do it over a call and a screen share.
Which jobs are worth automating
Good fit
- Someone does it the same way every week
- The rules can be written down, even if nobody has written them
- The information already lives in a sheet, a register or a chat
- Getting it wrong costs money or a parent's trust
- It is the reason someone stays late
Leave it as it is
- It needs judgement about a particular family's situation
- It changes completely every time it is done
- It happens twice a year and takes an hour
- Someone would have to type the data in twice to make it work
What we will not build, whatever you offer
Bulk WhatsApp through unofficial tools
It gets your institute's number blocked. Messages go from your staff, one at a time, or through Meta's official platform.
Anything that hides a person from a parent
Automatic replies that pretend to be your counsellor damage the trust you spent years building.
Scraping other institutes' student or parent lists
It is someone else's personal data. We will not touch it.
A system only we can maintain
It runs on your Google account and you own the data. If you stop working with us, it keeps working.
Questions owners ask about custom work
We do something odd that no software handles. Can you still automate it?
Usually, yes — that is the point of building it for you rather than selling you a product. Show us the job once. If it can be written down as rules, it can be built.
Do we have to take the admission system to get anything else?
No. Most institutes start with admissions because that is where the money leaks, but we will build only the fee tracker, or only the report cards, if that is your real problem.
How long does a custom automation take?
A small one is usually ready within a week of the quote being agreed. A bigger module that touches fees or results takes two to four weeks. You get a date with the quote.
What does a custom build cost?
A fixed price, quoted in writing before anything is built, based on how long it takes. It does not change once we start. If we think the job is not worth automating, we will say so and charge nothing.
What happens to it if we stop working with you?
It keeps running. Everything sits in your institute's own Google account, so the sheets, forms and documents stay yours. Tell us 15 days before your next billing date and we remove our access.
Can it work with the software we already use?
Often, yes, if that software can export a file or has a way to connect. We will check before quoting rather than promise it in advance. We do not replace your accounting or teaching software.
Will our staff have to learn something complicated?
No. Almost everything ends up as a form to fill, a list to open, or an email that arrives. If your staff need a manual to use it, we built it wrong.
Is our students' and parents' data safe?
It stays in your Google account, not ours. We get access to set it up and maintain it, you can remove that access at any time, and we never move your data to another institute or use it for anything else.