Everything between the first enquiry and the admission
PraveshDesk does one job: makes sure every parent and student who enquires gets followed up, and shows the owner what happened. Here is exactly what that includes.
Every enquiry in one list
Walk-ins, phone calls, WhatsApp chats and ad leads all land in the same list, within seconds.
- A short enquiry form your reception fills in 20 seconds
- A QR code at the counter that parents can scan themselves
- Facebook and Instagram lead-ad enquiries imported next to the rest
- Duplicate enquiries from the same phone number are flagged
The owner knows straight away
Each new enquiry is sent to the owner with the parent's name, class and a one-tap link to call or message.
- New-enquiry alert by email, with WhatsApp alerts available as an add-on
- High-interest enquiries are marked so they are called first
Today's calls, every morning
Each counsellor opens one page on their phone and sees who to call today, with the last note beside each name.
- Overdue calls stay at the top until someone updates them
- Tap to call or tap to WhatsApp, from your own number
- Pick the next date for a follow-up in one tap
Every enquiry has a status
New, contacted, demo class booked, demo attended, fee discussed, admitted or lost, with the reason.
- Status names set to match how your class talks
- Lost reasons show you why parents chose elsewhere
A weekly report you'll actually read
Every Monday the owner gets one email: enquiries by source, how many joined, which calls are overdue and who followed up.
- Enquiries and admissions by source: walk-in, calls, ads, referrals
- Follow-up activity for each counsellor
- Up to three people can receive it
What the admissions system does not do, on purpose
Keeping it small is why your staff will keep using it. These are deliberately left out of the product — the first two we will not build at any price, the rest is simply somebody else's job:
- Bulk or automated WhatsApp messages to parents, from any tool that is not Meta's official one
- Online classes, video lessons or an app students log into
- Book-keeping, GST filing or anything that replaces your accountant
- Judgement calls: which student to admit, what fee to waive, who to call personally
Beyond admissions
Everything above is the part we have already built and can show you working. The rest of what your staff do by hand — fees, attendance, marks, receipts, staff hours, your own reports — gets built for your institute specifically, at a fixed price agreed before we start.
Modules
| Module | Status | What it adds |
|---|---|---|
| Admission enquiries and follow-up | Available now | Everything on this page. |
| Fee instalment tracking | Available now as an add-on | A due-date list, a pending-fees report, and a reminder list for staff. |
| Attendance, report cards, receipts, staff hours | Built to order | Not a product you switch on — we build the version your institute actually needs. |
| Whatever your institute does by hand | Built to order | Describe the job and we quote a fixed price for it, or tell you it is not worth automating. |
| Scholarship test and event registration | Planned | Registrations flow straight into your enquiry list, so test-takers get followed up. |
| Official WhatsApp alerts | Planned | Approved WhatsApp notifications to your own staff, sent through Meta's official platform. |
See it working on your own phone
A 15-minute demo with sample enquiries. If it does not fit your institute, we will say so.